What is HR Compliance?
All organisations must comply with the employment law, rules and regulations.
Failing to meet your legal obligations will either be unlawful or illegal and can lead to disputes or tribunal claims. Having the correct policies and contracts is key. It is so important to get this right, many tribunal claims have been fought and won on the back of out-of-date contracts and policy documentation.
Employment contracts or written statement of particulars.
Anyone legally classed as an employee or worker has the right to a written document summarising the main terms of their employment, this can be done in a statement or laid out in an employment contract which will also contain the terms and conditions of employment. This should be provided to them on day one of employment if not before.
If you wish to change or update the employment contract (known as variation), you should do this with consultation and agreement with your employee.
Employee handbooks & employment policies.
The handbook can sometimes be known as an employee manual, staff handbook, or company policy manual.
It is a collection of employment policies and procedures used by an employer to manage their staff.
The handbook itself is not a legal requirement but it is good practice to have one to cover the organisation’s procedures and expectations. Some sections may be contractual, and others may not but a good handbook will always state which ones are contractual.
There are two policies that an employer must have in place, they are the Disciplinary and Grievance policies and they must be in line with the ACAS code of conduct.